Top Three things to consider while buying a multifunction printer

different industries. Often referred to as an MFP, this device consolidates the functionalities of a copier, printer, scanner, and fax into one single device. Over the past few years, these smart devices have become a common choice for most of the budget-minded businesses. This is applicable for especially those businesses that want to reduce the costs, improve their workflow and consolidates assets.

If you are looking for a smart multifunction printer for your business, you would surely like to make an informed decision so that you can enjoy the best the best possible ROI. This is why, it’s important to consider the major factors before you invest in an MFP. Here are some of the major factors that you need to keep in mind before buying a multifunction printer –

• Know the value benefits and the total cost of ownership – While evaluating a multifunction printer, be sure to look at the cost of the initial hardware. Apart from this, you should also be aware of several other costs which include the cost of supplies. It is important to consider the costs of the ink, since the inkjet multifunction printers often turn out to be costlier than the high performing solid ink and laser multifunction printers. There are certain devices that are quite difficult to use as well as maintain, or lack the capability to produce the expected results effectively and efficiently. The TCO or Total Cost of Ownership often gets increased for devices like these.
• Know your exact requirements – This is one of the first and foremost things to do once you decide to invest in an MFP or some

A4 laser printers. You should have a clear idea about what you want the device to do for yourself as well as your end users. Think clearly that apart from copying and printing, what other purposes it should serve. Would you like the MFP to reduce the usage of papers, manage the documents, simplify the workflow or manage the forms? How many print, fax, copy, email or scan jobs will you need to run every day? These are some of the questions asking which will help you get an idea about your exact requirements. Only after knowing the specific business needs, you will be able to find the most functioning multifunction printer for your business.

• Know the ease of use of the device – A multifunction printer that is quite easy to use can turn out to be a blessing for your business. You can simply prevent the bottlenecks and reduce your costs for the costly employees by investing in an MFP that is simple to operate. While looking for a smart device like this, be sure to invest in a machine that is equipped with features like intuitive user interface, easily accessible online documentation and personal help and minimal training requirements. Also check if the manufacturer provides service and support coverage.

These are the major three things that you should consider while buying a multifunction printer or laser printers.

Ricoh India is a market leader,offers which include Office Printers, Projection systems, Video conferencing solutions and related software technologies.