Workload Management - Effectively Manage Your Work

Is your team’s current workload still manageable, or are your resources being pushed to the limit? This is perhaps one of the questions you as a manager asks on a regular basis. While productivity software tools help, they seldom give you the complete picture. If you need real intelligence to make better delegation decisions, it’s time to consider having a workload management software solution tailor-made specifically for your business.

Workload management solutions can be designed according to your requirements. For example, you can choose to enable managers as well as some (or all) of the team members to see a full overview of each other’s commitments. You can ask your software developer to build a workload management solution that shows which team members can take on more work, who needs help, and where the potential risks are. Information such as unplanned activities—which are typically not accessible via traditional status meetings—can be displayed in real time as team members can immediately provide feedback.

You can also ask your software developer for a custom workload view. Do you want to see which tasks are ongoing and which ones are overdue? That can be done. The workload management software can also be designed to help you quickly see and assess the workload of each employee so you can determine, for example, which of them have too much on their plates. If you want to see particular members of certain projects, the workload management software can be designed with a project filter so you can assign subsets.

Workload management software can even be integrated with predictive analytics that combines data trends (including historical trends in task completion) to predict team performance. Such a tool can guide you and other project managers in identifying productivity thresholds and in handling approaching commitments.

With a robust workload management solution, your company can benefit from superior resource visibility. You and other managers can see exactly what employees are spending their time on so you can make informed decisions and reprioritisations. There is no need to wait for each team member to report to you. With a workload management tool in place, you get updated information whenever you want.

You can even ask your workload management software developer to enable members to assess their own workload and give feedback. Do they feel overworked or is the load comfortable? This enables two-way communication and lets project managers make better delegation decision. It also allows management to identify bottlenecks and redistribute work quickly as necessary.

About the Author:

Pablo Rodriguez is the director of Anahata Technologies Pty Ltd which is an Australian privately owned software development company with staff members in Western Australia and Victoria.

Pablo Rodriguez is the director of Anahata Technologies Pty Ltd which is an Australian privately owned software development company with staff members in Western Australia and Victoria.