Maximizing SharePoint ROI

With the help of SharePoint, organizations are able to build intranets storing, searching and managing documents in a central location. In addition to facilitating better collaboration, SharePoint reduces emails and duplicated work while increasing employee engagement.

1. Save up to 40 percent by consolidating or eliminating legacy systems, dead websites and duplicate documents

Keeping sites that are simply or no longer in use, content that is not utilized and items that are duplicated is simply wasting space and forcing unnecessary work from the SharePoint tool. By identifying unused sites and addressing data redundancy, organizations can save up to 30-40 percent in level-1 disc space — a significant costs saving for any organization.

2. Get to know SharePoint’s built-in functionalities

Apart from being a content store, SharePoint offers several functionalities for enterprise content management, collaboration, search-driven application creation, social engagement and business intelligence.

• Portals:

Portals simplify access as a single gateway to enterprise applications, allowing the creation of a virtual desktop which can be accessed from any device, at any location.

• Enterprise Search:

With Enterprise Search users can’t only go through content within the SharePoint repositories, but also documents and external content stores. It can even be comprehensive to include external applications.

• Dashboards:

Dashboards allow users to expose reports, key performance indicator metrics and other analytics in a simple manner to improve the visibility of performance indices, providing the key ingredient to an improvement feedback loop within the organization.

• Workflows

While the built-in configurable workflows are fairly simplistic, by utilizing commercially available third party add-ons, the power and utility of workflows can be greatly enhanced to enable the creation of complex business process applications.

3. Create a centralized SharePoint

Organizations should have a centralized team talented of providing infrastructure, application development and maintenance support, along with an operating unit level analysis, training and administration team to support departments and projects.

4. Deploy a compliance policy reinforced by auditing and monitoring tools

All too commonly, we see users inadvertently accessing and uploading documents containing sensitive data, which in healthcare can include patient data or protected health information.

This violates security and audit requirements mandated by HIPAA and ultimately will get an organization into legal trouble.

As part of the control center mentioned above, a person or team must be dedicated to designing and enforcing a compliance policy and best practices that ensure the system is managed efficiently and run in accordance with regulations.

As a leading name in SharePoint Web Development, we provide customized solution to a broader category of SharePoint services