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How To Merge NSF file format?

Author: Bruce Wayne
by Bruce Wayne
Posted: Jun 28, 2017

The process of accessing data from multiple files may be difficult because it will take lots of efforts and valuable time. As you have to visit each and every file folder until you find desire data. So, the solution is you can merge multiple NSF files into a single NSF file, before going through the whole possess of Merging NSF file. I would suggest you that just have a brief knowledge of NSF file format.

NSF is an abbreviation for Notes Storage Facility, a special file format for databases used by IBM Lotus Notes and IBM Domino Server.

NSF file stores data in document unit which is termed as Notes. It comprises of crucial information of a Notes account like emails, contacts, user data, design information, appointments and so on. And these document can be encrypted in following way.

  • Database Encryption
  • Filed Encryption
  • Document Encryption
  • Mail Encryption and
  • Port Encryption.
  • The by default location of NSF file is: -

C:\Program files\IBM\Lotus\Notes\ Data

  • The maximum OS file size limit for the database of Lotus Notes and Domino server is up to 64 GB.
Why does user need to merge NFS file?

Why merge NFS files? there can be many reasons for merging NSF files as there are always problems with multiple NSF file and large file NSF file.

Sometimes Lotus Notes mail client have multiple accounts and each account have separate NST files and to have easy access, a user can organize these files at one place by merging them. As it is justifiable, accessing data from multiple files may consume lots of efforts and time.

sometimes user just wants to have the backup or relocate the Data files, so user can either archive them or organized them at one place.

or the sometimes system just give an error and tells to create a new replica, those errors are: -

try to open Database using Louts note client/Domino server, but it gives the error

"Database (.nsf) has grown too large; use File New Replica to recreate your file with larger capacity."

How to merge NSF file?

As usual, there are two ways to merge NSF files.

1. Manually or programmatically
  • eliminating
  • archiving

In manual process either you can eliminate the NSF files or you can archive them.

eliminating is very simple just select unwanted Data files and delete them.

Archiving is an easy way solution when you are not ready to delete the emails. Archiving emails lets you copy email messages on a different location on your system.

Open the All Documents view in the archive, Select All, then Copy n Paste to your master mail file. But you will lose file folder structure.

2. Third party tools

You have multiple NSF database files on your system, you can merge them into a single file for ease of access and better manageability by using third party tools. there is a various tool on the internet, you can try NSF Merge tool of SysInfoTools.

Download the NSF Merge tool and follow the steps

  • Launch NSF Merge tool on your system. Click on Add NSF Files button to add NSF files.
  • Before files selection, make sure the NSF files are not corrupted. Click OK.
  • Now select NSF files (from the list) which you want to merge into a single file. Click Open.
  • All the selected NSF files will be listed here. Click Next button to continue the process.
  • Now select the options in which you want to merge your selected NSF files. And then click Browse button to select a location for new NSF file.
  • Select any location from the list. For e.g. Desktop. Click OK.
  • Now give a name to the output NSF file (Resultant by default) and click Next to continue the process.
  • The log details will be shown here. Now click Merge NSF Files button to start merging process of selected NSF files.
  • The merging process is being conducted on your system. Please wait until it gets completed.
  • Within a couple of minutes, the merging process has been completed successfully. Click OK and then close the software application.
Benefits of NSF Merge 1. Easy access to multiple NSF files data

As all NSF files data are now stored in the single file so accessing them is quite effortless because it is a lot easier to search in one file rather than in multiple files. The user does not require going through different NSF files for accessing the required data.

2. Management of different databases

Management of different databases is the hectic schedule, for that problem user can merge all the desired NSF files into a single database and get rid of the task of opening each NSF file in a different database.

3. Backing up different files in single NSF

The user can merge different NSF files into a single NSF file for the purpose of using the output NSF as the backup file. This backup file can be kept for future reference as well as can be used to share the Notes data with other users if required.

Some features of NSF Merge Tool: - User can merge multiple NSF files by selecting files or folder without causing any damage or alteration to the original structure. It performs merging action effectively.

Join NSF Option: - This option executes to join NSF database files by creating a folder and placed each selected NSF file in the same without making any changes.

Exclusive Filter Property: - Exclude the duplicate entries

Compatible With Latest Platforms: - No compatibility issues with the requisite platforms. it supports all major version of Windows Operating Systems and IBM Notes.

Demo version: -The Free Version of NSF Merge can combines 25 emails per folder.

Exclude Trash Folder : -User can easily avoid the emails from consolidation that are stored in the Trash folder.

Perform auto search: -The system search NSF file it own, this option is helpful when location of NSF file is unknown to user.

Intact Meta Properties: - There is no data alteration or any kind of changes in meta properties of email will be done by NSF Merge software.

Merge Contacts Option: -This tool gives another option to create separate NSF file for contacts. In this option names.nsf file of each database will get merged together and turn out in a single address book for all contacts.

Exclude 'All Document' Folder: - User can easily exclude all the emails that are stored in the "All Documents folder". This will reduce the file size and make easy to manage.

About the Author

Bruce is a student, use MS Outlook and face some functionality problems.

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Author: Bruce Wayne

Bruce Wayne

Member since: Jun 28, 2017
Published articles: 1

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