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How To Batch Convert Outlook MSG Files to PDF Files on Windows Efficiently?

Author: Barry Scholfield
by Barry Scholfield
Posted: Jul 13, 2017

MSG & PDF both are the most popular and high demand file formats used among the users. Due to any reason, sometimes users want to convert MSG to PDF format to increase the accessibility of the Outlook data. Therefore, how to batch convert Outlook MSG files to PDF files on Windows efficiently is described here.

MSG is the simple file format supported by the Microsoft Outlook and Exchange. Each single message of the MS Outlook is saved in MSG format. This application provides many advanced features such as better security, spam filtering, etc. However, sometimes having so many features becomes difficult for the users to understand. Apart from this, a user is not able to access the Outlook anywhere, as it can access only in Outlook profile only. Therefore, users are looking for a file format that is easy-to-use anywhere a user wants. One such file format which is independent of the platform is PDF format. It is a document file format supported by Adobe Acrobat Reader. It is the most supportive file formats that save all the data and users can easily access it anywhere, anytime without any restriction. In addition, the most beneficial features of the PDF document is it True Mobility, which allows users to access the data irrespective of operating system, hardware, etc. Thus, in this post, how one can export Outlook messages into PDF files in Windows.

Why Convert Outlook MSG Files to PDF?

Before directly jumping to the solution, it is important to understand the why it is necessary to convert MSG files to PDF document format. Here are some of the requirements:

  • It helps users in taking the backup of all important MSG files into a single folder and refer it in future whenever required.

  • It free ups the space of email client by deleting the MSG files after downloading from the server.

  • It increases the accessibility and usability of the Outlook MSG file because PDF files are easy to open on any platform without any restriction.

  • MSG files in PDF format are also helpful in any forensic or legal cases.

Solutions to Export Multiple MSG Files to PDF in Batch

Migration from one email format to another format is always a tedious task for every user. Therefore, both manual and professional solution are discussed below to do the same.

Convert MSG File to PDF Format Manually

To convert MSG file to PDF format, one can use manual solution also. In this one needs to export all emails that need to convert and save it on the desktop in HTML format. After that, right-click on the HTML file and open it with MS Word. Then, you can easily save all Outlook messages in PDF format successfully.

However, this manual solution is suitable for only limited number of emails. Moreover, it does allow batch migration. Due to which becomes very lengthy to perform. Moreover, it is not a guaranteed solution.

Effortlessly Migrate MSG Files to PDF Format in Batch

To overcome all the limitations of the manual solution, a user is advised to use the professional way to do the same. SysTools MSG Viewer Pro is one such utility that a user can use without any risk or trouble. The software is programmed in such a manner that it convert multiple MSG files to Adobe PDF format in batch. However, there is no restriction on file size and number of MSG files that a user can convert. It convert MSG files to PDF with attachments without any issue. Apart from this, a software has some additional features also that are discussed below:

Additional Features of MSG Viewer Pro

  • Convert MSG files emails to PDF format without installing MS Outlook

  • Different options to view and read MSG files like Hexa view, Property view

  • Automatically detect folder containing MSG files on the local machine

  • Offer eight different naming conventions to sort emails based on attributes

  • Creates single PDF file for each Outlook message in MSG file format

  • The tool does not compromise on-disk folder hierarchy after conversion.

Final Word

After understanding the requirement of users to convert multiple MSG files to PDF format in batch, we have discussed both manual and a professional solution for the same. However, the manual solution has limitation and does not allow batch convert of Outlook MSG files into PDF format. Therefore, it is suggested to use SysTools MSG Viewer Pro to have a foolproof and effortless solution.

About the Author

As an Author of FreeViewer Blog, Barry Scholfield has experience of more than 5 years and he is now working as a product review expert & technical writer.

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Author: Barry Scholfield

Barry Scholfield

Member since: Jan 30, 2017
Published articles: 10

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