Enhance printing functionality with print management software

Large organizations use ERP, EMR, WMS, accounting, and HR systems. Many times a single organization uses multiple systems and also have complex IT environment consisting of numerous computers, printers, locations, time sensitiveness, document processing systems.

Getting the desired outputs from such diversified platforms, to meet business commitment, shipment schedules, and delivery deadlines make print solutions from print management software extraordinarily critical.

Here are a few of the plenty of features of a print management software that enhances the printing functionality.

Tamper Resistant Printing (TRP)

Due to growing Security Concern, companies often need to know who is printing what and when. Companies also need to protect sensitive documents from being copied, scanned, faxed or modified in any form.

Print solutions delivered by print management software can take TRP data directly from ERP/EMR system, parse them, merge with tamper-resistant technology like pantograph, microprint, and other authentication technologies and direct to the concerned printer.

The print management software, after scrutinizing the data incorporates username, time, date and the number of pages on the header.

An electronic copy pantograph is incorporated in each document to prevent copying, duplicating or altering it. An organizational logo is also inserted in every document. When anyone tries to copy a document the word "COPY" gets printed throughout the paper and portions of the logo become illegible.

Printing Information With Limited Life

Some documents have limited life, and the information needs to be discarded after a specific period. To determine the document life, an end date gets printed on the document footer based on the date on which the document is printed, automatically ending the validity of the information on that particular date.

Seamless Printing work

Print management software can seamlessly ingest jobs from different systems and deliver these to printers and multifunction devices, fax software, email systems, and others. Very rarely changes are required to be made in the existing ERP/EMR systems.

Printer Fleet Management

Print management software can gather near real-time data like page counts, color and mono pages, number of copies needed. It parses data, analyzes them, prints, scans, faxes,notifies users about toner levels, device health, and generates reports.

It alerts users on technical issues or errors, highlights device usage, device up-time and automates ordering/replenishment. In short, such software optimizes printer fleet.

The list of print solutions that print management software delivers to increase printing functionality is almost endless. In fact, there could be as many flavors as there are customer requirements.

To conclude, print management software reduces costs, scales and streamlines printing operations, automates recovery from failure, confirms delivery of print, increases output, automates routing, increases printer life and plenty of other jobs.

Tim Miller loves writing. I write on almost all topics. Topics that are informative and knowledgeable. Our aim is to provide the best information to all of our visitors.