Learn to Extract MSG from PST File – Effortless Solution

Undoubtedly, MS Outlook is the most widely used email service in businesses and organizations. As we all know, Outlook has many advanced features which score over other email clients. The entire data items in Outlook like Calendars, Emails, Folders, Attachments, Tasks and Contacts are stored in the PST format. MSG is also a file format used in Outlook but this contains a single email with its attachments. MSG format can be created by simply following the drag-and-drop method from the Outlook email. The main reason why users prefer to perform Outlook to MSG conversion is that it is simple file format that can be opened and read in any text editor and here we come to the advantages of the MSG format and why it becomes necessary for the users to extract MSG from PST file.

Reasons for Users to Export PST File to MSG

There are various reasons why users would prefer to export Outlook emails to MSG files, some of which are enlisted below:

• The emails in MSG format are easily manageable unlike the emails in PST format
• Access to the Outlook email data is easier when in MSG format
• MSG files are utmost important when it is to be used for forensics
• The chances of corruption are less when the files are in MSG format
• Sharing and viewing of the files in MSG format are easy
• PST files are large in size hence, access to the desired message becomes a somewhat difficult than to access in MSG format

Manual Technique to Extract MSG from PST File Prerequisites to Perform PST to MSG Conversion

There are some prerequisites that have to be performed before you start with the manual method, which is described as follows:

• The main requirement is of course, that you have to take data backup, the reason being that if there is any inconsistency in-between the process then you are not trapped with the data loss scenario.
• You will have to create a new folder on the desktop to store the files in MSG format.

Steps to Extract MSG from PST File

Here below are the steps to export Outlook Mail to MSG

• Open Microsoft Outlook.
• Select the Inbox folder which contains the entire incoming messages.
• Select the desired message which has to be converted to MSG format.
• Drag and drop that file in the newly created folder on the desktop.
• Repeat these steps for each of the emails to extract MSG from PST file.
• Once done right-click on the folder and click on Send to -> Compressed (Zipped) folder.
• The folder gets compressed. Now compose a new email and attach that zipped folder as an attachment and send it.
• Now you will receive a manually created PST file.

Manual Process Comes with a Set of Limitations

As noticed above, the manual conversion to extract MSG from PST file is time-consuming affair because all the emails cannot be converted in go. Each individual email has to be dragged and dropped to create its MSG format. This is indeed a tedious affair and the user feels the need to have an easy tool in hand. Also when there is a bulk of file to be converted then it becomes a real problem. These difficulties can be mitigated by the use of an efficient third-party tool which offers the users with reliable solutions.

Third-Party Tool to Convert PST to MSG Format

The professional third-party utility, SysTools PST Converter Tool, is recommended by technical experts as the go-in solution to export Outlook messages to MSG files. This user-friendly tool export PST file to MSG format with the attachments instantly and in the process, the data integrity is also maintained. The tool offers several advanced features and is the best among the available professional tools in the market. This tool easily converts export MSG from PST and supports various versions of Outlook and provides many other excellent features which make PST to MSG conversion process a smooth one.

Ending Notes

This blog deals with all the reasons to extract MSG from PST file. Also, the manual method is also discussed in this blog. It performs the conversion task but also has some drawbacks associated with it. Hence, the use of an effective automated tool is recommended to the user so that he/she can perform this conversion task in a very hassle-free manner and even the data integrity is maintained all the while.

I am Software Engineer by Profession and Tech Blogger by passion. I love to write about technologies and solve user query on different forums.