Printing Solutions for the Education Industry

All those working in the education industry know the enormous requirement of printing and document management systems. Documents need to get printed in the fastest possible turnaround time, in high volumes putting lots of pressure on the printers.

Taking informed decision while choosing the right kind of print management software and avoiding expensive mistakes go a long way to ensure that your institution stops wasting time, money and invests in print management solution that brings a good return on investment (ROI).

Mistakes To Avoid

Education institutions need to select the print management solution specifically customized for the sector. Some common issues that they need to avoid are enumerated below.

1.Non Existent Proper Print Policy

Surprisingly very few educational institutes have a print policy in place despite the pressure of cost-cutting regulations. An important aspect of having a print policy ensures that everyone in the organization is aware of print targets, procedures, rules and benefits of reducing printouts.

2. Nil Print Management Software Usage

Most of the education institutes still do not use any print management solution. As a result, there is very little control over ever increasing printing costs, waste and uneven load on printing devices.

Incorporating right print management solution can save a lot of money and improve productivity. By using "pull print’ functionality in print management software, for example, users can send documents to print to secured devices across different buildings. This reduces waste and ensures security.

Print management solution customized for educational institutes allows ‘paper cut’ to enforce ‘rules’ to ensure the best printing practicing at all times, reducing expenses and carbon footprint.

3. Imperfect Contracts

While going through the procurement or reviewing print infrastructure of institutes, care should be taken not to just renew standard leases with suppliers but opt for negotiating operating leases. Such contracts typically offer a much lower lending rate, prevents mid-contract upgrades and provides hardware at lower than recommended retail price (RRP).

4. Sourcing Dilemma

Many educational institutes do not have exclusive procurement expert to carry out new purchase or replace existing printing solutions. Hence they opt for local or peer-recommended suppliers and may not always get the best prices and ROI.

Some Outstanding Benefits Of Print Management Solution

Here are a few gains that print management software like OM Plus Print Management Software brings…

Print Spooling

• Keeps track of the successful printing of the print jobs.

• Manage the print jobs assigned to printer or print server.

• Resumes printing in case of a ‘print-error’ after backing up the failed task without interrupting the ongoing queue.

• Notifies the user of the error.

Tamper Resistant Printing

Gives tamper resistant printing using pantograph and micro-print technologies.

Load Balancing

• Distributes the documents to be printed across a pool of printers.

• Increases the printing capacity seamlessly through proper distribution of the print jobs (balancing the load) and saves time.

These are only some of the uses of OM Plus print spooling software from Plus Technologies – an Ohio based company providing output management software since 1994.

Tim Miller loves writing. I write on almost all topics. Topics that are informative and knowledgeable. Our aim is to provide the best information to all of our visitors.