Job Responsibilities in Administration Role

An administrator or secretary provides not only administrative support to the professionals but also handles the clerical works and becomes a part of the team. He or she plays an important role in the smooth running and administration of the business throughout the industry.

Administrators or secretaries are mainly involved in the implementation and coordination of official procedures. They handle the responsibility of particular tasks or projects and in some cases, they are held responsible to supervise their junior staff. The role of administration jobs in Australia varies greatly depending upon the size of the employer, the sector you are working in and the level of responsibility you hold. Most of the work involved you to have oral as well as written communication, typing and word processing, and also demands the individual to hold relevant skills including the presentation power, organizational skills, IT skills as well as the ability of working well under pressure and multitasking.

In some of the cases, an administrator is supposed to hold high level of educational qualifications as well as have experience in the specialized sector. The role and responsibilities include:

Responsibilities-

• Letter writing, word processing and common audio or copy typing

• Dealing with email and telephone queries

• Scheduling and attending meeting, creating agendas for the company etc

• Arranging appointments and keeping diaries

There are several categories as well as levels in the administrative jobs. Some of these levels along with their job descriptions are described here below:

Receptionist: As a receptionist, you will be responsible for facing the employees as well as the clients and are likely to see them every day so you need to have a friendly manner. Your job will include data entry, reporting, keeping the track of the visitors as well as answering the phone calls.

Admin Assistant: This will be the role that you often imagine whenever you hear someone tell you that they are administrator. It is being deemed to be on the most indispensible role in a company as these are the individuals that help you run the company smoothly. They are also responsible to handle the mid level roles like setting up a meeting, sales support, accounting, making travel arrangements and others.

Office Manager: If you are working or planning to work as an office manager, you will be in charge of facility handling, book keeping, logistics maintenance and others.

Executive assistant- A larger and important role in organization that involves support for the company’s top executives and managers, executive assistants are often entrusted with confidential information about the company.

These are just few of the job profiles that fall under administration and require you to have administration skills.

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