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Choosing the Perfect Banquet Hall

Author: Udyan Convention
by Udyan Convention
Posted: Sep 01, 2019

Choose your banquet hall based on the sort of banquet you are hosting and the number of guests you will be inviting. You may be hosting a business dinner, or you may be arranging a wedding reception. The conveniences required and the ambiance of the hall will be very different depending on the particular occasion. Halls that are too small for the number of guests can make them feel uncomfortable. But you can often adapt bigger halls for your need by using lighting and interior decoration to hide the area that is not required for your purpose. Award ceremonies will require a more elegant setting compared to personal events such as a wedding anniversary dinner. Often the businesses that rent out these venues can do the interior decoration for you to suit your purpose. It is a good idea to discuss your event with them before making the final decision to accept or reject an option.It is important to make sure that the location is somewhere your guests can reach without too much hassle. You may also want to make sure that there are sufficient parking facilities for your guests. Another factor you need to consider is the number of washrooms to the number of guests as you do not want to make your guests wait in long queues. Depending on the entertainments and ceremonies in the event, you would want to make sure that there is sufficient number of entrances and exits in convenience positions. If you are expecting any guests with disabilities, confirm that the venue is accessible for them. Start your venue hunting very early as banquets halls can get booked quite fast. You might need to book your hall several months or in some cases, even a year ahead.

Many companies that rent out banquet halls also provide catering services. This can be a very convenient choice. However, be sure to you go through the menu before you agree to the deal. Consider the needs of your guests and make sure that the company is able to meet them. It is a good idea to request for menu tasting so that you can be sure of the quality of the food you will be providing your guests. Ensure they have plenty of options to choose from in case some do not work for you. If you are not satisfied with their catering service, you will need to hire a catering company to provide their service at your chosen venue. Not all companies renting out banquet halls will allow this, but it is worth trying to negotiate.

Think ahead of all the programs that form part of your event. You might need a number of electronic equipment and factors such as the acoustics of the hall may be of significance for the particular event you are hosting. Make sure that you have provisions to use all the audio visual equipment and see if the company will provide you with equipment such as microphones, speakers, projectors and the like. A banquet will need plenty of staff to be certain that every guest receives proper attention and service. Verify that the number of staff and the quality of service is sufficient for your event. There might be occasions when you will need to hire staff from an external agency. So it is important to plan all these well ahead of the actual event.

Remember that a lot of elements add up to form the final cost of renting a venue. The actual rent of the hall, the furniture and linen you choose to have for your event, the interior decoration which may include flowers, ribbons and lighting, the catering service, valet service, if necessary, and many more aspects not forgetting the service tax and VAT. You cannot rush into the conclusion that a venue is affordable soon after hearing the rental charges. Rent is only a small part of the total cost of getting a banquet hall for your event. If you put the right amount of consideration into choosing your perfect venue, it can make a great contribution towards making your event as magnificent as you imagine.

About the Author

Welcome to Udyan Convention Centre. We provide all modern facilities and has earned the appreciation and applause of many visitors to the site. Creating a successful event can be a huge challenge\

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Author: Udyan Convention

Udyan Convention

Member since: May 13, 2019
Published articles: 4

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