7 Factors to Consider for Conference and Meeting Rooms in Dubai

Summary

When you go out searching for meeting and conference room or an event venue then you will need to check a few factors that can help you in making the deal. Make a checklist and check each and everything before finalizing your site. Dubai has got wide-ranging options in meeting and conferencing facilities. You will definitely find your choice within your budget.

Are You Looking for an Event Venue?

Did you decide to organize your next event in Dubai? Then Dubai is all prepared for you. You only have to make your plans perfect, fix a date and move in, in your choice of meeting and conference venue. The city is brimming with world-class conferencing venues that are amongst the most elegantly designed across the world. However, if you are new to Dubai for an event then it won’t be easy for you to find the right venue for your event. So, how will it be possible for you to find the most eloquently designed meeting and conference facilities with everything that you want in place?

Here are some factors that you should consider before booking your event venue:

1. Budget

First, decide your budget, so that your next plans become easier for you to execute. The budget can decide what kind of venue you can afford in what locality. Also, the services that you can make available for your guests and facilities that the venues would offer. Every service you receive anywhere has a cost. So, while you make your plans, do allocate a budget to your event plan, based on which you would be able to make all the decisions.

2. Number of Guests

This would be another deciding factor while looking for an event venue. Every venue has some accommodation capacity. So, you will have to first plan, how many guests you have plans to invite and also estimate the number of uninvited attendees who would come just for the experience or learn something from the event. You will know the number of invitees but for unexpected visitors, you will have to make estimations. You can take the help of the venue owners for this, as they can give you some idea about the crowd as it is their regular job to manage various types of events. However, for invitees, you will have to keep yourself ready.

3. Location

This is one of the most important factors that should not be missed at any cost. Venue locations for events most of the time play the biggest roles in making the event successful if you have plans to keep it open for visitors across business categories. People coming to attend your event from various locations should not find it challenging to reach your event venue.

4. Connectivity

Ensure you have organized the event in a venue that is well-connected to the rest of the city and other parts of the country too. This will be a huge sigh of relief for the visitors, guests, and attendees who want to be present in your event. Travelling from one place to another during important meetings and conferences is a factor that should not be ignored. You should find a venue that is easily reachable from every part of the city and with the help of all kinds of transport mods.

5. Accessibility

It has been observed that recently more and more event organizers are choosing Dubai as their event venue. Even international communities that are organizing international events are finding Dubai to be the most ideal event venue. Yes, the reason is Dubai is easily accessible from all parts of the world, compared to other prime locations that wear world-class infrastructure.

6. Accommodation

In your event, you will have many guests who would require accommodation. You will first have to ask your invitees if they would need accommodation. Once you have the number, you can start looking for a venue. If the venue has the option for accommodation then nothing better than that. You can always negotiate the cost. If it does not suit, then you have other options too.

7. Facilities and Services

This is again very important. What facilities and services the venue will offer to you, do check them? If you have any specific requirements, ask them if they can make it available for you. Dubai has got a good number of venues with world-class services and facilities. You can keep checking till the time you don’t find your choice of venue. Some of the essential services and facilities are – meals, confectionaries in between, beverages, parking facilities, number of restrooms, room services, Wi-Fi, conferencing equipment like projectors, LED screens, audio/video devices, speakers, proper sitting arrangement, etc.

OBK Business Centre representatives are highly skilled in assisting you with the process of setting up your business in Dubai and trade license, providing an office for rent, virtual offices and serviced offices.