How to Save an Email as a PDF in MS Outlook

Nowadays PDF files are widely used to store all the important documents. This Format can be easily shared, accessed, and managed. The documents in the formats as google docs, sheet, word files, etc can be saved in PDF easily. But the problem arises when someone wants to save the email files of Outlook in PDF files. Here, we are discussing the methods for "how to save an email as a PDF". So keep reading till the end.

While doing work or personal assignments involving electronic mail, it is always suggested to keep them in a folder or at the same place. So, that they could be accessed or managed easily whenever required. But saving all the electronic mail or information at a place becomes difficult when the file formats are different. Therefore, users might prefer an email to save them in PDF formats so that they can remain safe and secure. Let's check out most common reasons behind saving emails in PDF file formats.

Reasons to save Email as PDF in MS Outlook

Several reasons are responsible that make users save Email as PDF in MS Outlook as mentioned below:-

Emails stored in PST files are easily vulnerable to hackers and data loss. So it is suggested to store these Emails in a safe and secured file.

Once the email files exceed its maximum size limit, it becomes impossible to archive all email messages.

PDF is a platform-independent and allows its users to restrict the access by imposing password while PST is a platform-dependent./li>

Why is PDF recommended over others?

PDF provides a more secure and safe environment to the saved emails and enables them to access the emails easily whenever required.

It enables its users to save text-files, images, hyperlinks, and all the related attachments easily.

PDF files can be easily condensed so that multiple email files can be compressed and stored in PDF files. And then it becomes easier to export and import emails.

Outlook saves its emails in PST formats, so PST files need to be moved into PDF formats. Let's start with the methods for this conversion as follows:

Methods to Convert PST to PDF Manually with Outlook 2016 and later versions

Follow the below-mentioned steps to solve the query "how to save an email as a PDF":-

Go to the Outlook and access the emails required to save as PDF.

Hit the File tab and choose the print option.

Beneath the printer, tap on the drop-down menu, and choose Microsoft Print to PDF.

Hit Print.

Now, a dialog box as Save Print Output As, here browse the folder where you wish to save the PDF Files.

Rename the file whatever you wish and then tap on Save.

Finally, the PDF will be saved into the selected folder.

For the previous version of Outlook

In Windows version prior to 2010, required to save the email message into an HTML format. Follow the below-mentioned steps:-

Go to Outlook, access the message needed to convert as PDF.

Tap the File tab and hit on Save As.

Save As dialog box will appear, browse the folder you wish to save the files.

Rename the file as you require.

Tap on the save as type drop-down menu and choose HTML and hit on Save

Now, access the word and tap on the File tab and select Open. Choose the saved HTML File.

Tap on the File tab and press Save As option.

Navigate to the file location you wish to save the file. In the displayed Save As dialog Box, press on save As type drop-down menu and select PDF.

Hit on Save and finally, the PDF file will be saved.

Consequences/ Limitations of manual methods:

Manual method is good to go but at the same time users have to face its consequences. Some of its consequences are mentioned below:

Manual method is time-taking and a lengthy process.

A non-technical user can not use this safely and securely as it requires technical expertise.

There is no security for your data as these methods can result in data alteration.

As you can see there are many flaws in manual methods. So, to make your work easier and secure, you can choose PST to PDF Converter utility. This is the best solution for moving PST files into PDF formats. You must use it to convert PST to PDF if you want a quick and reliable solution.

Verdict!!

PDF files are more secure documents in today’s lives. Users make it a priority for saving an email in PDF format. Here in this article, we discussed all the ways to solve the query "how to save an email as a PDF". Also, we have given alternate methods as well for quick conversion. You can use any method as explained above.

Priyanka arya is here to solve your issue and provide you all possible way.