What to Check Before Organising a Virtual Meeting

2020 is the year which saw, virtual meetings taking the center stage. As the concern for pandemic continues, the companies are reevaluating the scope for gatherings and therefore are considering virtual channels to conduct meetings. In this context, if you are wondering whether there would be a need of an expert event organisers in Kolkata, you cannot be further from the truth. This is because, even when you are having a virtual meet up there are certain etiquettes that you need to follow which is best organised by the experts. Let's have a look at what are the most important things that you need to keep in mind if you are carrying out an online seminar, meeting or conference.

Create a plan

For any meeting - virtual or traditional, you need to have a proper plan beforehand so that it does not look haywire. Make sure to share the agenda much ahead of time so that the speakers can prepare themselves. Try to give equal opportunity to the attendees as well by sharing documents, images or other related information.

Choose a proper technology

Once you have the agenda ready, you need to have a suitable platform where you can carry out the decision making or the brainstorming sessions. There are plenty of virtual meeting platforms such as Zoom, Skype, Google meet and more. Depending on the kind of audience that you are going to have and the number of participants, the software can be chosen accordingly.

Work on specific skills

Most of the time the success of a virtual meeting depends on the guidance of the facilitator. As there is no scope for human to human interaction, there has to be a proper ice breaking session that can encourage everyone to relax and get acquainted about the meeting. As there is no scope for human to human interaction, there has to be a proper ice breaking session that can encourage everyone to relax and get acquainted about the meeting.Introducing the speakers and sharing some information about what to do next can be the key points when you can make or break the session.

Establish some etiquette

It is essential that there are virtual meeting etiquettes to have a seamless and productive virtual meeting. For instance, test all the technology much ahead of the meeting. Check your connections, video, screen sharing capabilities and try to establish a connection before the meeting begins. According to the top event planners in India, 55% of communication through online meetings is based on body language and about 38% is about the tone of the voice. This is why, to have an online meeting you need to create a proper rapport with the rest of the participants. Also make sure to set aside all possible distractions.

Creating seamless events, even during these tough times call for a lot of planning and meticulous execution. From corporate events to personal celebrations, getting the experts onboard can help you arrange the occasion impeccably. This is why Holydelights is a trusted name that tops as the most preferred event management company in Kolkata.

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