Are Files of Office 365 Backed Up? Solution with advanced features

Yes, office 365 backup of the mailbox is possible as well as file information can be stored in different file formats.

Office 365 is a cloud-based, subscription model version of Microsoft. It contains the same core applications as other versions of Office, including Word, Excel, PowerPoint, Outlook, OneNote, and other applications depending on plans purchased may also include other advanced apps and services.

Office 365 backups the information in the CSV file, is best to handle and store data with comma separation.

Before going to the solution, let's first discuss the benefits of office 365 backup mailbox file information.

Benefits of Backup Office 365 Mailbox

The backup office 365 mailbox data files have many benefits in terms of the advantages and disadvantages of service.

To prevent Mailbox data files from cybercrime.

It helps to reduce the issues of data storage.

Skip all the possibilities of data loss.

Also can check data files offline.

Access the data files quickly.

We have seen many advantages of backup of Office 365 mailboxes in other file formats. Now, move to the methods that will help you back up the mailbox files of office 365.

Method to Backup the Mailbox of Office 365

Here, you can check the best methods to backup the mailbox files suggested by professionals who have more experience in the IT field. There are two methods with the following steps.

Free manual method to backup mailbox

Professional Automatic Method

Manual Method to Backup Mailbox

Office 365 has an inbuilt method by which you can take backup of the mailbox. The below steps are easy to implement and free to office 365 backup into other file formats. Let’s start the execution process.

Login to Office 365 and select File> Open & Export> Import/Export.

Then choose Export to a file and then select Next.

Pick Outlook Data File(.pst)> click Next.

Now, choosethe mail folder you want to back up and then click on Next.

Finally, browse a location and name for your new backup file, and then select Finish.

This method has some following below limitations to backup the mailbox files and it requires some technical knowledge to execute the solution.

Duplicate files can be generated.

This solution is much more time taking.

You have to repeat all the steps again and again.

Not reliable for new users.

If you are new to backup the files and looking for the solution to reduce the above limitations of the first method then go to the second automatic method.

Professional Automatic Method

This approach will help you to automatically backup office 365 files and solve all your problems regarding the backup of files. All the steps given below are easy and sufficient to perform the backup process.

Download and install the Office 365 Backup Solution

Log in with your office365.com details.

Select the file folder that you want to backup.

Now, Choose the file format after which you have to save files.

Tick the given advanced features according to needs.

Fill up the details to filter the files.

Browse the destination path for backup of the new files.

In last, Click convert to complete the process.

You can try this second method if you are facing issues with the limitations of the first method. Because it has advanced features without causing data loss. This professional software will automatically backup office 365 files with archives.

Download mailboxes in bulk and convert them into PST, MSG, MBOX, etc.

Date Range filter to extract specific data.

Restore Mailbox into multiple email clients.

Software is suitable for both administrators and end-users.

Provide a demo version to save 50 emails as PST, EML, MBOX, and PDF for free.

Conclusion

This article discussed all the related parameters of office 365 back up. Manual and Automatic methods are also discussed stepwise that use office 365 backup into other file formats. Also discussed the solution(automatically backup office 365 files) to all the problems faced while using the steps. In the last, we have covered the advanced features of the used software. I hope this helps you a lot.

Priyanka arya is here to solve your issue and provide you all possible way.