Enhance Your Productivity with IoT Enabled Smart Office Automation

Businesses aim to keep the workplace productive and safe. But how? Ofcourse, with the 4th revolution, businesses have started implementing smart office automation tools. Using technology to transform your office into a smart workplace, IoT plays an important role.

Using IoT technology with smart office automation means using devices that are integrated with the internet of things. These devices collect and store the data without any human intervention. With smart technologies, offices can be more efficient and can manage menial tasks productively.

Designing a smart office will solve multiple issues that a company faces during managing the operations of daily activities. Let us give you a few examples of IoT devices that can improve your office.

IoT Printers

Printers have been used for years now. It is nothing new as every office owns one. But, smart printers connected with IoT are hitting the market. IoT technology has made deep changes in the printer industry. The hardware always utilizes cloud connectivity and document capabilities with intelligence.

Printers are full of network and connected with the sensors to understand what are the issues, when is the ink going low, or running out of paper.

Smart Lighting

Smart lighting can be used in different ways at the workplace. It is replaced with motion sensors, and a scheduled timer to switch on and off the lights. These censored bulbs will set the color balance and brightness to help minimize straining, stress and discomfort.

Intelligent lighting will save cost and energy. For example, incorporating LED lights with sensors are scheduled to work a bit early in the morning or when someone enters that space to reduce overall energy consumption and to prevent keeping the lights on even after working hours.

Smart Assistants

Smart assistants like Alexa can work better at personal level management if it does not lack features that match the organization. The high-level technologies like Alexa will sync the entire office connected with multiple devices that manage and track the office operations. Integrate each device in your office with IoT to get quick assistance and increase productivity.

AI Tracking

Tracking systems can add security features and convenience to the business. With AI tracking systems, companies can determine the number of employees in the office with facial recognition. Information collected from these devices can connect the employees internally using an application offering safety and security.

IoT Sensors

IoT sensors help to track the activity of the office. A device activity tracking system connected to the office will offer to monitor office space, conference room, hallways, breakroom, etc.

Ensuring safety is the biggest concern in each organization. Implementing IoT can also increase the cost but reduce the risk of injury.

IoT Tagging

Employees can wear the RFID tags to track their movement and similarly the assets of the company are tagged to improve ergonomics and detect falls. Factory workers can benefit more by using sensing equipped materials to improve productivity. These high-risk industries like manufacturing, construction, agriculture enable IoT sensors for better solutions.

Predictive maintenance enables organizations to take prompt repairs. It helps in reducing employees worn-out working procedures with dangerous equipment.

Smart Inventory

One of the most important integrations of IoT is the use of smart inventory management. Instead of using manual procedures to count the inventory, smart office trackers with RFID tags will work efficiently. This will give a precise value to the stock of the business.

Smart inventory will automatically produce reports once the stock is counted and the value is known. This technology is used for IoT applications that have a large inventory. It makes a huge difference in the business.

Smart Scheduling

Post pandemic, it is important to optimize the number of employees who enter the office. It helps in daily compliance with safety practices. An example is Alexa for business that connects calendar and company data to the meeting rooms. It also captures attendance rate and usage metrics for planning purposes.

Besides this, companies use smart scheduling systems to manage floor plans, share documents, etc.

Smart Machines

You can introduce a coffee machine in your company and keep the efficiency high with the smart coffee machine will keep the productivity up.

Conclusion

Apart from the above mentioned examples of IoT devices for converting your traditional office into a smart one, there are multiple other examples that include a smart office automation.

It is the benefits of each of them that outweigh the drawbacks. Companies that are adapting to the emerging technologies and implementing IoT devices will stand a chance to prove their business in gaining a competitive edge.

Also, the most important thing would be to keep the devices updated with the latest software to avoid any loopholes. To have a secondary network would be better with the primary to segment the IoT devices at the office.

Paresh Sagar is the CEO of Excellent WebWorld, IoT, Web and Mobile App Development Company that helps startups and enterprises to enable mobility solution.