Importance of Time & Attendance Software

Web based time clocking systems are the latest in time management systems prevalent today. Though such online systems may not be necessary for very small businesses having just a couple of employees, they do serve their purpose for larger businesses. They have helped to save valuable time and manpower resources which otherwise had to be deployed for time tracking of employees.

How does the Time and Attendance Software work?

The employee enters his time through a web interface; he can know his sick leave balances or pending vacation leave and so also his schedules and time sheets online. This paperless technology which does away with the need for manual processing or paper reports thus contributes its bit to the ‘green revolution’ too. The software provides access to all employee data and this is useful for the supervisor to ascertain the presence of an employee at work and arrange for his replacement in case of his absence.

Importance of the system

The importance of the time attendance software can be judged from many benefits it provides. Due to online recording of attendance, chances of mistakes that used to occur in manual recording are eliminated besides great savings in time.

Problems of the employees relating to attendance can be solved as their time schedules can be tracked and any discrepancy looked into. The accuracy in time recording and the knowledge of the daily login time of each employee helps the business owner to reward their employees who are utmost punctual in their attendance and warn the regular late-comers. Employees away from regular work place for genuine reasons, for example being away on a business tour can be tracked easily. The business owner is at peace knowing that he is not paying for employees who are playing truant from work.

The employee attendance software authorizes the business owner to set specific working periods of time for the employee. So, unwanted clocking of overtime by the employee is avoided and hence the employer is prevented from paying for unauthorized overtime which was not possible in case of manual attendance systems. The business owner can therefore keep a check on the cost of labor.

When the hard working employees know that they will be rewarded for their punctuality, they are further motivated to continue their good working habits. The productivity of the employees is increased to a large extent. It helps organizations with flexi-working hours to keep a proper control over the time schedules of the employees. The productivity, working capacity and efficiency of an employee can be analyzed easily by the business owner as he gets a clearer picture on the employee’s ability.

Time and attendance software helps a great deal in maintaining payroll accuracy and promotes in the optimum running of the business. Time consuming manual tasks like review and approval of time sheets is done away with as evaluating, editing and approving the employee time online requires a few minutes rather than hours needed in the manual systems.

It is essential to select the time and attendance software which best suits the needs of the organization. Various factors have to be looked into such as the technology, compatibility with other systems, calculations or functions provided and the manner of collection of data.

Zing HR is a one stop solution for HR management software in India.