4 Important Considerations Before Purging Your Confidential Documents

Do you have an enormous load of papers to shred? Purging services come to your rescue. Purging is a convenient, cost-efficient, and quick solution to remove waste papers from your premises. Keep reading to know how you can make the most of this service.

What Is Document Purging?

Purging is when your business needs to shred a significant load, usually as a one-time event. These documents are past their retention period, and you wish to permanently remove the clutter associated with that particular project. This is a bulk shredding task, and well-equipped shredding trucks can come to you to eliminate your junk right on your site. These industrial shredders can handle massive loads and make it a project of minutes.

When Should You Purge Documents?

Purging isn’t for every business. There can be instances when it may be suitable for another company but not yours. So, make sure you understand whether or not it is ideal for you. Look for the following circumstances to know if purging will prove beneficial for you:

• You have a large load past its retention period
• You do not need ongoing shredding services
• You only require a one-time clean-out of your files

If you are clear, purge services can be requested at any time to help you stay organized and clutter-free.

Things to Consider When Purging

Purging must be done only by a knowledgeable expert. But before you hire one, pay attention to these four important considerations:

Legalities

Record retention is the primary legality associated with purging company documents. Once your papers are past the retention period, shredding them won’t violate any rules. Some states have stringent procedures to follow before you can shred any personal information. Thus, you must comply with federal and state laws concerning data destruction. Understand how and when to purge your confidential, sensitive, and outdated documents and save yourself from any legal implications.

Inventory Everything

Record management is crucial for successful document purging. So, before you even consider hiring someone, inventory everything. This helps you with sorting and organizing all documents in the correct manner. You know what can be located where, and it also enables you to keep tabs on the stuff that will be shredded.

What To and What Not To Keep

You can shred most of your business documents once they no longer serve any purpose and have completed their retention period. Besides, review your company policies to understand what you must and must not shred for the best of your business. To give you a general idea, you can shred tax documents 7 years after filing them but shred junk mail right away if it isn’t needed.

Purge with Experts

Hire a reputable, experienced, and certified shredding company for purging. They can offer competitive quotes, have the right expertise and equipment, and are updated with industry best practices for a satisfactory job. A specialist understands what it takes to safely and ethically get rid of your unwanted papers and de-clutter your premises without further delay.

Need A One-Time Purging Service? Partner With Pros!

If you choose to have your documents purged, look up "drop-off or mobile shredding service near me" to find local experts. Professionals know their stuff well and are equipped to handle the entire process as efficiently as possible. They can help you with your unique needs and start your project in no time.

Smart Shred Mobile Document Destruction is a family owned and operated mobile document destruction company serving Long Island, New York.