Know - Difference Between SharePoint Online and On-Premise

SharePoint comes in two types: SharePoint Online and SharePoint On Premise. SharePoint Online is like renting a house in the cloud, managed by Microsoft. On the other hand, SharePoint On Premise is like owning a house that you manage on your computer servers. Let's take a closer look at the key difference between SharePoint Online and On Premise to decide which one is right for your needs.

Explaining: SharePoint Online vs On Premise

SharePoint Online is a cloud-based service and part of the Microsoft 365 suite, so you pay a subscription fee to use it. Plus, you don't have to worry about setting up servers or doing updates because Microsoft takes care of all that. This makes it easy and predictable for businesses because they know exactly what they're paying for without any extra hassle.

Conversely, if you choose SharePoint On-Premises, it means you have to set up and look after your servers for SharePoint within your company. This gives you more freedom to customize and control everything, which can be good for some businesses. But it also means you have to take care of things like updating the software and keeping everything secure.

So, deciding between SharePoint Online and On-Premises usually comes down to i.e.

1. How much money do you have?

2. How much control do you want?

3. How good you are with technicalities?

Also read: How to Copy Document Library from One Site to Another?

Learn the Difference Between SharePoint Online and On Premise

The comparison of SharePoint Online vs On Premise depends on the functionalities they offer. The below points outline the same, just go through these and understand which suits you best.

SharePoint Online:

1. Cloud-based solution hosted on Microsoft's servers.

2. A subscription-based model with monthly or yearly fees per user.

3. Microsoft handles updates, patches, and maintenance tasks.

4. Offers scalability and flexibility, suitable for small to large enterprises.

5. Effortless integration with other Microsoft 365 services like Exchange Online, Teams, and OneDrive.

6. Microsoft manages security, including data encryption, compliance certifications, and threat protection services.

SharePoint On-Premises:

The difference between SharePoint Online and On Premise discussion, here are the key features of SharePoint On-Premises:

1. Self-hosted solution installed and maintained within the organization's own data center.

2. Purchased through perpetual or volume licensing models with additional costs for support.

3. Organizations are responsible for updates, patches, and infrastructure management.

4. Provides greater customization and control over the environment.

5. Scalability requires additional hardware procurement and setup.

6. Security responsibilities primarily lie with the organization, including implementing firewalls, access controls, encryption, and compliance standards.

Limitations: SharePoint Online vs On Premise

Knowing about the drawbacks of SharePoint is equally important to understand the difference between SharePoint Online and On Premise clearly. So what are waiting for? Let’s go through the points that describe the same:

SharePoint Online Limitations:

1. Customization is limited; no server-side code deployment options are available.

2. Needs internet; works poorly without a good connection.

3. Can't access servers directly; limits admin tasks.

4. Storage is limited; costs more to increase storage space.

5. Microsoft controls updates; users can't choose timing.

6. Worries about data safety; must follow rules closely.

SharePoint On-Premises Limitations:

1. Need to manage hardware, software, updates, and security.

2. Scaling can be challenging; and requires additional hardware and configuration.

3. Upfront costs include hardware, licenses, and infrastructure setup expenses.

4. Accessibility may be limited outside the corporate network; and affects remote users. Updating is complex; and needs careful planning.

5. Need a backup plan; adds complexity and expense.

After Knowing the Difference Between SharePoint Online and On Premise - What’s Next?

Scenario: A medium-sized company with approximately 500 employees, specializing in IT solutions and services. They have been utilizing SharePoint Online for several years to manage their internal documents, collaboration sites, and workflows. As the company grows, it recognizes the need to modernize its collaboration platform to enhance productivity, accessibility, and scalability. After a thorough evaluation, they decide to migrate their SharePoint Online to another SharePoint.

If you are those users who are facing the same, then you can opt for SysTools SharePoint to SharePoint Migration Tool. This utility can easily execute with the transition and can be run on any Windows machine. Plus, during the task, you need to be worried about the integrity and security of the data as it takes care of that.

Bottom Lines

Within this guide, we learned about the difference between SharePoint Online and On Premise in detail simply. For the comparison of SharePoint Online vs On Premise, we discussed their pros and cons to make users choose one of them easily. At the last, we explored one reliable utility to migrate SharePoint data to another one simultaneously.

Want to migrate G Suite to another account hassle-free? Follow the step-by-step instructions to transfer G Suite data to another account reliably.