How to download Apple Mail to an external hard drive?

Apple Mail or iCloud Mail is an email client for MacOS users, It is a reliable email client to manage emails, and other data in the iCloud. Many business owners and individuals depend on Apple Mail for client communications, project updates, and managing important documents. However, after an increased number of email data and workload, they require a reliable backup solution to protect your email from potential data loss. Today, you will learn the various solutions to download Apple Mail emails to an external hard drive.

Why do you need to save Apple Mail Offline?

there are many reasons to download the Apple Mail email to your external hard drive:

• Saving emails Offline can protect your emails from potential data loss.

• Offline email can be accessed regardless of your network connection.

• You can save space in Apple Mail by archiving emails offline.

• Backed-up emails provide a record of critical communication for legal purposes.

• It prevents unauthorized access access to bad actors because all sensitive information will be stored on an external.

• Create a second backup layer in addition to cloud storage.

How can you back up Apple Mail to External Storage?

There are several ways in which you can save Apple Mail offline on an external hard drive. Before looking at these methods, you first need to connect your external drive to your Macbook or iMac. Below is a step-by-step manual process to save Apple Mail files to your external hard drive:

How Can You Export Apple Mail to an External Hard Drive?

• Start Apple Mail on your Mac system.

• From the left sidebar, select the Mailboxes that you need to export and save in external storage.

• Navigate to the menu bar, and click on the Mailbox option.

• From the drop-down menu, select the Export Mailbox option.

• Select your external storage drive as the destination for your Mailbox after export. The files will be saved in MBOX file format.

Following this method you can easily save your chosen data to an external hard drive. However, this native method is not very practical for various users as it has a few disadvantages in terms of scalability.

Limitation to a manual method for saving Apple Mail Offline.

There are many limitations to manually saving each Apple Mailbox to external storage these include:

• Exported mailboxes would be in MBOX format which some email clients do not fully support.

• Exporting a large number of Mailboxes of large sizes can be very time-consuming.

• You might lose important attachments while exporting mail with large attachment sizes.

• Most manual methods of backing up emails manually do not leave metadata preserved.

By considering these limitations, you can take the proper safety measures to protect your data.

How to Export Apple Mail to an External Hard Drive Safely?

There are various software available for Apple Mail Back-up like iCloud Email Backup Tool. This automated solution is designed to back up Apple Mail to an external hard drive in different file formats. It means you can export Apple Mail emails locally in bulk without any data loss. Let me show you how you can use this tool to save Apple Mail offline.

Simple Steps to Download Apple Mails to External Hard Drive

Your external hard drive needs to be connected to your Mac before you begin.

• Download and install the iCloud Email backup tool on your computer and launch it as an administrator.

• Log in to your Apple Account with the correct credentials.

• Then, Select the Apple Mail folders you want to export to your external hard drive.

• After that, Preview the hierarchy of your Mailbox.

• Choose the file formats in which you want to export your mailbox.

• Then you can apply the needed filters to sort any files that you do not want in your backup.

• After that, select a destination path to an external hard drive to save the exported file.

• Now, just click on Convert to export your Apple Mail to back up into the external hard drive.

With this tool, you can export Apple Mail to your external hard drive.

Conclusion

Having a reliable backup to your important email is crucial to protect your mail data from potential data loss. I have outlined various methods to save your Apple Mail emails to an external hard drive for perseverance. You can use any of these methods that suits your needs better. But remember the limitations and benefits of each technique.

My name is Mehmad Durrani. I work as a web developer at a data management company. It is a software development company focusing mainly on email migration tools, data recovery, database, and backup recovery software.