11 Ways to Prioritize Your Guests When Planning a Wedding

Introduction

Guests are akin to God and revered in several cultures. They are seen as an auspicious opportunity to derive God’s blessings, divinity, and prosperity with their arrival. Their treatment determines a community’s graciousness, honor, values, morals, and character. Guests become the microcosm of the world, considered a big and diverse family bound by humanity. Putting the needs and comfort of the guests is a virtuous gesture drawing people closer together in the journey of life.

A meaningful journey begins with a union between two individuals who commit to living through the unpredictability and risks of life. Preparing for this journey brings the prioritization of wedding guests into the picture as they become an integral part of the wedding. They become something more special than photographs as they become living containers of the moments of togetherness that permeated the dream wedding. We appreciate the thought that the couple would want to put into their wedding planning, and so here we are with eleven ways to prioritize guests when planning a wedding.

1. Crystal clear communication

From the start to the finishing line of the wedding planning, communicating with the guests effectively exudes honor and appreciation for the guests and their time. Having a solid channel of communication, which could be an online application through which the guests are kept in the loop throughout, will leave no room for worries. The guests can seamlessly plan their arrival and schedule keeping in mind the wedding dates and events. Timely communication regarding changes should be notified to the guests to spare them hassle or overstimulation from trying to problem-solve. When assuring the guests of accommodation or travel facility, going back on the word becomes a deal-breaker and a tremendous inconvenience for them. Having contingency plans in case things go south will enable the wedding to transpire smoothly even if unexpected issues arise.

2. Pick a good time

Dream weddings have to transpire on good dates and timing. In Hindu culture, "Shubh Muhurat" meaning an auspicious time, is necessary for the couple to get married. Likewise, thinking of the guests’ important traditions, observations of religious occasions, and customs becomes a need. Wedding planning requires the presence of guests who can commit to it wholeheartedly when the dates and times don’t coincide with the important dates or big festivals that mandate the guests’ time.

3. Prepping the Wedding Venue

When planning for dream weddings, designing the venue to cater to the comfort of guests takes center stage. The setup should make the guests relaxed and open to engaging fully in the weddings. Wedding guests can be put to ease with comfortable, easy-to-access seating arrangements. Some families prefer to sit together, and offering seating arrangements accordingly will bring calmness. They can mill about the guests and mingle when they wish to. For children, booster seats and child-sized chairs can help parents at mealtime.

4. Spaces to refresh headspace

To be extra thoughtful, having nursery rooms for changing the baby’s diaper or feeding would help the parents relax at the wedding. Having a playhouse would serve as an outlet for playful kids to calm themselves and get out of their parent’s hair.

5. Make their stay memorable

In the case of a Wedding Destination, ensuring that the rooms are booked as per the number of family members will help guests have a comfortable experience. Also, ensure that there are enough beds for each and that the services provided at the hotel are top-notch and amiable.

6. Wedding mementos/favor

Give out thoughtful favors to the wedding guests and have them speak in your favor! The way to guests’ hearts is through lovely gifts and yummy treats. Pouches or cute bags or baskets packed with dry fruits, nuts, assorted chocolates, candles, fragrances, etc would brighten the guests’ day. Something vibrant like sketches of the guests or framed pictures of guests enjoying the wedding would be a heartening addition to the favor. It could also include personalized cards expressing gratitude and seeking blessings from the guests.

7. Filling the guests with wholesome food

Taking care of the vegetarian and meat requirements and dietary needs of the guests is imperative to avoid any health issues or mishaps. Checking with the guests in advance about their allergens, likes, and preferences is the way to plan the wedding menu. The food provided should be clearly labeled with their names to avoid confusion.

8. Being Eco-Friendly and Guest-Friendly

In case there is food left over from the weddings, the guests could be distributed their favorite or desired delectable treats or food in eco-friendly zip-lock bags. This way you take care of the environment by avoiding wastage and make guests happy if they wish to take some macarons or hors oeuvre to snack on when going back to their place.

9. Prep for the weather:

Having umbrellas to protect the guests from rain is a thoughtful gesture. Overcoats or thick scarves will help keep guests warm if the weather gets chilly. Having prompt shading structures of tent fixtures in case of unpredictable weather will keep the wedding going.

10. Giving beverages to leverage the weather

To ensure guests’ comfort, serving weather-appropriate drinks will go a long way. Hot beverages to keep guests warm and chilled mojitos or drinks to keep the guests refreshed and grooving.

11. Touch hearts with Entertainment

Having photo booths with creative props for guests to enjoy will bring on the fun. Beautiful performances like singing, karaoke, a live band, or dance will enliven the ambiance. Giving Polaroid stills of the wedding festivities to the guests will make them feel special.

We would like you to take away the essence of love and care that shines through despite the uncontrollable factors that come into play in life. Wedding guests will feel the warmth through the sincerity poured into planning dream weddings. We wish you all the joy, success, vibrancy, and ever-lasting memories that live on long after the weddings, bringing in smiles as you walk down memory lane.

Author : Exito media concepts For more details visit us : Ewpc