SharePoint Migration: Best Practices and Challenges Associated With It

Introduction

As we know, SharePoint is one of the most well-known cloud platforms that allows users to store, edit, and share their crucial data. Many users are utilizing this platform to store their enterprise information, share it with their employees or shareholders remotely, and make necessary changes as required. SharePoint is evolving and bringing its newer versions to provide users with a seamless experience of its advanced and unique features. However, many users want to use SharePoint migration services to migrate their data into SharePoint's latest versions.

This blog post will explain why SharePoint migration services are required and the best practices for streamlining SharePoint data migration.

Best Practices for SharePoint Data Migration

You must ensure these practices before initiating SharePoint Online migration. These practices help you provide the secure migration of all your crucial SharePoint data without any data loss.

Prepare Your Source

The first step in initiating SharePoint migration services is to prepare your source SharePoint. You must know the exact file locations, names, sizes, and versions. This will help you understand the data structure and help end users understand the file from the beginning.

Select Data for SharePoint Online Migration

SharePoint stores multiple files of different sizes in various folders. However, select all the necessary files and folders in the directory you want to migrate after preparing the source. This will help you send selective data from the source to the destination.

Create Small Batches for SharePoint Data Migration

Creating multiple small batches of SharePoint data is necessary to migrate to the destination without any issues. SharePoint's suggested size is at least 100 MB and a maximum of 250 MB. If you migrate a batch file of more than 250 MB, the migration will take time, and you may face errors like server timeout.

Make Enough Space in the Destination

It is time to check the destination space where you want to migrate your SharePoint data. Check out your Microsoft 365 plan subscription and ensure you have enough space to import data. Also, follow all the Microsoft 365 protocols to retrieve your data in SharePoint easily.

Data Privacy and Protection

As we know, SharePoint stores crucial information, which is why every user has privacy concerns. Make sure to accept all the terms and conditions of SharePoint and enable protection to save your data from corruption and piracy.

Start Migration Process

Initiate the migration between source and destination with the help of SharePoint migration services. Ensure you have an active internet connection while transferring data into SharePoint and have a power backup, so your system doesn’t shut down during migrating SharePoint data.

Challenges During SharePoint Migration

During SharePoint data migration, users encounter several challenges that interrupt their migration procedure. Here are some of the challenges users face while migrating SharePoint migration services.

Messed-up content: When your SharePoint has vast content, and you don’t arrange it sequentially, you might counter migration delays. To fix this issue, keep your data intact and initiate error-free SharePoint online migration.

Insufficient data storage: When your source has 5 GB of SharePoint data, but there is minimal space in the destination. In that case, the SharePoint data migration will be interrupted. Your migration will be incomplete due to a lack of storage at the destination. Clear the space in your destination and execute the migration process.

Corruption issues during migrating batch files: Users often need help finding all their data in the original hierarchy in the destination while migrating batch files. However, the SharePoint Online migration might get interrupted due to corruption in the files.

How to Overcome SharePoint Migration Challenges

Here are two reliable tools to help you overcome SharePoint data migration challenges. Choose any one of them according to your requirements.

SharePoint Migration Tool:

SharePoint provides an inbuilt utility, termed as SharePoint Migration Tool (SPMT) that allows you to migrate sites from SharePoint on-premises to SharePoint Online. It also lets you migrate data to OneDrive and MS Teams.

Note: SPMT cannot select sources apart from SharePoint.

Kernel Migration for SharePoint Software:

It is an automated SharePoint data migration tool that comes with several advanced features and an interactive user interface to effortlessly migrate SharePoint content to all versions of on-premises SharePoint sites (2016, 2013, and 2010) and SharePoint. It provides a robust filter feature for specific data migration. Also, you can schedule your SharePoint migration to migrate data as per your required time.

ConclusionThis article explains all the SharePoint migration strategies and practices to streamline the migration process and overcome tips and tricks for effortless SharePoint online migration. However, using SPMT for SharePoint migration leads to data loss. Utilizing reliable Kernel Migration for SharePoint software allows users to migrate SharePoint data from one tenant to another.

Xanthe Clay is a professional digital marketer based in New Jersey, USA. Over the last five years, she has crafted innovative strategies that redefine success in the digital world at KernelApps Private Limited.