Importance of Notary Public in Today’s Life

Before knowing about a Notary Public or Notary, let us know about notarization. "It is an official fraud deterrent process that assures the parties of a transaction that a document is authentic and can be trusted". Notarization is the assurance by a duly appointed and impartial Notary Public that a document is authentic, that its signature is genuine, and that its signer acted without duress or intimidation, and intended the terms of the document to be in full force and effect. There are three steps that are to be performed in this context which includes vetting, certifying and record keeping.

There are different Notarial acts that a notary has to follow

Acknowledgements

It is done on documents related to assets and properties to convey the ownership of them. These include real property deeds, powers of attorney and trusts. The Signer must appear in person during the process and declare that everything written in the particular document is true and the signature is his or her own.

Jurat

It is performed on evidentiary documents that are related to our criminal and civil justice system. These include affidavits, depositions and interrogatories. In this process the Signer must attend in person and speak aloud an oath or affirmation promising that the statements in the document are true. A person who takes an oath or affirmation in connection with an official proceeding may be prosecuted for perjury should he or she fail to be truthful.

Certified Copies

A copy certification is performed to assure that the reproduction original certificates like College Degrees, Passport and other important one-and-only which cannot be certified by bureau of vital statistics. This type of notarization is not supported everywhere. The place where these are supported also supports only some kinds of original certificates.

Notarial acts differ from state to state. Some countries allow notary acts on marriage rites and some countries allow certification of occurrence of an act or event in authorized notarizations.

Parts of Notarization

The screening of person for identity, volition and awareness is the first part of notarization.

The second part is entering key details of notarization in Notary’s "journal of notarial acts". We have to keep such journals as reference. Some states even require document signers to leave a signature and a thumbprint in the Notary’s journal.

The third and final step finalizes the notary process by issuing a notary certificate which covers exact points. It is signed by the notary and sealed by the office seal which is recognized by any university.

Most individuals need to have their signature notarized on a document at some point in their life. It may be in connection with taking out a mortgage loan, signing a deed to convey real property, filing a mechanic's lien, executing a power of attorney, or signing estate planning documents.

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