Combine Outlook Calendar Folders

Microsoft Outlook is one of the best email client, it brings the email management features and it also offers many other tools and scheduling management in the calendar section. One can create multiple calendars in Microsoft Outlook and perform the process to combine outlook calendar folders. For this join procedure, first, you want to export one calendar folder and after that import to another folder. After performing these two process you can easily delete the calendar which is to be exported if you want. Therefore in this article, we are going to discuss the manual and automated techniques to merge calendar from PST file.

User Query:

"Is there any manual method to combine multiple outlook calendars into one? Or any other stand alone utility that you can recommend? I have many calendar folders in my Outlook and I want to join them into one for the easy use."

Manual Method to Combine Outlook Calendar Folders

To manually perform the process of joining PST file calendars, you can follow the steps mentioned below. First, you want to export a single calendar folder and after that you want to import all items from the second calendar folder.

Export a single calendar folder:

Step 1: Open Microsoft Outlook and select the option "Calendar"

Step 2: Click on "File" tab and select "Options".

Step 3: Go to the "Advanced" option and select "Export"

Step 4: Click the options "Export to a file-> Next-> Outlook data file (.pst)-> Next".

Step 5: Choose the calendar folder that you need to export.

Step 6: Then mark or unmark the presented check boxes as per your preference.

Step 7: Click on the option "Browse" to select the desired location.

Step 8: Finally click on "Finish" and then close the Outlook options wizard. To complete the process to combine Outlook calendar folders you want to perform the following steps also.

Import Calendar Items from MS Outlook:

Step 1: Go to "File" then select the option "Open".

Step 2: Click on "Import" then select the option "Import from another program or

file" and click "Next".

Step 3: Click on "Outlook data file(.pst) then click "Next".

Step 4: Select "Browse" and navigate to the location in which you saved the

exported calendar folder and click "OK".

Step 5: Choose "Do not import duplicate items" and then click "Next".

Step 6: Select one "another folder" that you want to combine.

Step 7: Choose the option "Import items" and click "Finish", in this way you can merge two Outlook calendars into one

Limitations:

The major two shortcomings that we have observed in the whole process is the procedure is time-consuming and very lengthy. You cant access the above mentioned two steps in an easy way. Because of this reason, most of the users take help of third-party solutions.

Merge Outlook Calendar Folders- Automated Method:

To join Outlook data files you can choose automated solutions like SysTools PST Merge. This utility has the efficiency to join all items such as calendars, contacts, emails, tasks from Microsoft Outlook. It can merge multiple outlook calendars into one without any information loss. It provides three more options Join PST, Merge multiple PST and Merge Contacts. To know more about this utility, go through the following listed features:

Highlighted features of third-party tool:

• Option to remove duplicate items while merging PST files.

• No 2 GB file size limitation imposed.

• Provision to merge UNICODE as well as ANSI PST.

• Supports MS Outlook 2016, 2013, 2010, 2007, & 2003 versions.

• It supports Windows 10 and its all below versions.

Verdict

After understanding the scenario, we have already discussed the manual approaches to combine Outlook calendar folders. Along with this, the automated approach to perform this merging process is mentioned in this blog. Because of some minute difficulties of manual way you can take the help of third-party solutions to complete the process to merge multiple outlook calendars into one without any hurdle.

I am Software Engineer by Profession and Tech Blogger by passion. I love to write about technologies and solve user query on different forums.