Merge PST Files and Remove Duplicates - Simplistic Techniques

"How to merge multiple Outlook.pst files into one single file?" is one of the common queries from Outlook users. PST file stores all data items of Outlook including emails, contacts, calendars, etc. In this way, personal storage table file provides many advantages but the thing is that in the increasing number of PST files management and handling of PST files becomes a bit challenging. To avoid this situation, you can choose the option to merge PST files and remove duplicates. The duplicate items mean multiple copies of the same message it will create confusion for the users, to avoid this we should mention the methods to remove duplicate items while merging.

Instant Solution: If you want to combine multiple outlook PST files and remove duplicates in a quick and easy way, then try SysTools PST Merge Software. It can perform the consolidation process within few minutes.

Causes Behind Duplicate Items

There are so many reasons for duplicate items occur in MS Outlook. Some of them are mentioned below:

• Getting several copies of exact mail due to a reason as various organizations send the same emails again and again for getting user’s attention.

• Synchronization issue.

• Merging of numerous files imperfectly leads duplication

Manual Tricks to merge PST files and remove duplicates

Let’s going through the manual procedure to combine multiple PST files into one. Follow the steps that are given below to perform it manually:

Step 1: First, you need to create one new blank Outlook PST file.

Step 2: Import all the existing PST files into this newly created file.

To create a new Outlook personal storage table file follow the steps that are given below:

Step 1.1: First, open MS Outlook and then click "New Items" and then click on "More Items".

Step 1.2: Select "Outlook data file" and then specify the location to save the PST file.

Step 1.3: Provide one name to that file and then click on "OK" button.

To import all the PST file into the new one follow the steps:

Step 2.1: Open MS Outlook email application.

Step 2.2: Click on "File" and then click the options "Open" --> "Import".

Step 2.3: Select the option "Import from another program or file" from the showing Import and Export wizard.

Step 2.4: Click the "Next" button and then select "Outlook Data File (.pst) and then click on "Next" button.

Step 2.5: Click the option "Browse" and select the file.

Step 2.6: Check the option "Do not import Duplicates" and then click "Next".

Step 2.7: Click on the option "Select the folder" to import from.

Step 2.8: Click on the options "Include subfolders" and then "Import items into the same folder".

Step 2.9: Click on the "Finish" button to complete the process.

Merge PST Files and Remove Duplicates- Software Fix

If you do not wish to select the manual procedure because of its time-consuming and lengthiness, then you can try third-party solutions like SysTools PST Merge. The utility is specially designed to integrate PST files with remove duplicates. It can complete the migrating process without any hurdle and without taking much time. To know more about this perfect utility, go through the following mentioned features:

• Combine PST files with all items including emails, contacts, calendars, etc.

• Provide option to merge UNICODE and ANSI PST files.

• NO 2 GB file size limitation imposed.

• It provides three merging options such as:

  • Join multiple PST files

  • Merge PST files

  • Merge Contacts

• It supports MS Outlook 2016, 2013, 2010, 2007, & 2003 versions.

• Supports Windows 10, 8.1 and all below versions.

Verdict

The article provides different solutions to merge PST files and remove duplicates. You can opt any manual and automated technique to perform the combining process. Due to some shortcomings of manual tricks like time-consuming and tiresome, most of the peoples are switch to automated solutions like PST Merge.

I am Software Engineer by Profession and Tech Blogger by passion. I love to write about technologies and solve user query on different forums.