Break Up Large PST File Outlook 2010 – Quick and Fast Techniques

How to break up large PST file is one of the most common issues faced by Microsoft Outlook users. As everybody knows, the oversized Outlook data file PST creates a problem in Outlook so, it becomes a necessity for the users to divide large PST file on time. The personal storage table file that is PST supports ANSI and Unicode format according to the version. Also, based on the size, their file size limits vary. If the file exceeds its maximum size limit, then it may corrupt the file also sometimes Outlook becomes inaccessible. Therefore, to prevent MS Outlook from all such type situations, one must cut PST file and access MS Outlook application in the more manageable way.

What is the Strength of Break Up Large PST File?

• Easy maintenance.

• Easy to open & access.

• Improves searching process in Outlook.

• Can overcome slow performance and hanging issues.

• Reduces chances of corruption.

Manual Tricks to Break Up Large PST File in Outlook

To divide PST file, there are three manual approaches are available. You can choose any of them according to your need.

1. Archive Feature

Step 1: Launch Microsoft Outlook and open it, then directly go to the "File" tab.

Step 2: Select the "Archive" option from "File" tab.

Step 3: Select the option "Archive this folder and subfolders" option.

Step 4: To archive PST files, you need to select the date for "Archive items older than" option.

Step 5: Click on the "Browse" button to select the location to share archive.pst file and then click on "OK".

From the above process, you can only archive the file by year but it does not reduce the file size of PST. Therefore, to decrease PST file size, follow the steps given below:

2. Compact Now Option

Step 1: From the Outlook, go to the "File" tab and select "Account Settings".

Step 2: Then go through the options "Account Settings-> Data Files".

Step 3: Select the files to be compact and click on "Settings".

Step 4: Click the option "Compact Now" after that "OK".

3. Import & Export Options

If a user needs to break up large PST file to avoid PST file size issues, he can also choose Import and Export feature of Outlook.

Step 1: From the Outlook, go to the "File" tab.

Step 2: From the "Account" select the option "Account Settings" option.

Step 3: From the "Create or Open Outlook Data File" option provide the location and name.

Step 4: Then exit the "Account Settings" window by click on the "Close" button.

Step 5: Again go to the "File" tab and click on "Open--> Import" option.

Step 6: Then select the option "Export to a file" and click "Next".

Step 7: Select the file and click "Next" again.

Step 8: Select the folder in which you want to export from the Expand Folder window.

Step 9: Then select items and click "Next" after that click on "Browse" to select the location.

Step 10: Finally, click on "Finish" to complete the process.

4. Move to Folder Option to Break Up Large PST File

Step 1: Open Outlook and go through the options "File-->New--> Outlook Data File".

Step 2: From the "New Outlook Data File" window, choose "Office Outlook Personal Folder" option.

Step 3: From "Create Microsoft Personal Folder" option, provide a name to the new file.

Step 4: Click on "Edit" tab and choose "Move to Folder" option.

Step 5: Click on "New" option from the "Move Items" dialog box.

Step 6: From the "Select where to place the folder" option, choose the new file and click "OK".

Step 7: From the "Move Items’ option, choose the new folder in new PST file and click "OK".

Shortcomings of Manual Tricks

There are different types solutions are discussed above to break up large PST file size. But while using the above methods, some users found following difficulties:

• lengthy & time-taking process.
• Not a proper solution.
• Prior knowledge is needed.

To overcome the above-mentioned drawbacks, you can take the help from third-party utilities like SysTools Split PST. It is one of the best Outlook PST splitter tool available in the market to repair oversized PST file.

Conclusion

The Microsoft Outlook stores all important data types including emails, tasks, notes, etc. in the form of PST data file format. But if the file size exceeds its size limitation then it will become a big issue. To avoid such type issues, one can choose the above-discussed methods to break up large PST file Outlook 2010, 2007. If a user faces any problems with manual tricks, then they can go for a trouble- free solution such as PST Splitter tool discussed above.

I am Software Engineer by Profession and Tech Blogger by passion. I love to write about technologies and solve user query on different forums.