Export Google Mail to Outlook & Move Emails from Gmail to Outlook

Transfer Google Apps Mail to Outlook using Best Solution

Many organizations have started moving to Microsoft Office suite applications as it provides with more advanced set of features provided by Microsoft. In this suite, Outlook is used for the purpose of email messaging. The users who are using Google Apps are also moving their mailbox data to MS Outlook but most of them don’t know the exact procedure to do so. Therefore, in this article, we are explaining the methods to export Google mail to Outlook using both manual and automated solution i.e. MBOX to Outlook Converter.

User Query

"I have Microsoft Outlook installed on my system which I use it for email communication with my colleagues. But, I have some important emails in my Gmail account and I want to import Google email to Outlook. I don’t know how to perform the migration and also want to know is this possible or not. If yes, then please suggest me some solution. Thanks!"

Why Users Want to Convert Google Mail to Outlook

There can be n number of reasons for the users switching their email client. But, we have discussed the most common reasons in the following segment:

• In Microsoft Outlook, if you delete any email unintentionally then you can recover that email whereas on the other hand if you delete an email in Gmail then there is no option to recover it.
• Outlook 2016, 2013 offers up to 50 GB of storage space as compared to Gmail which offers only 10 GB of storage which is a major reason why users export Google Apps mail to Outlook.
• Microsoft Outlook provides its users to integrate it with Facebook, Twitter, and LinkedIn.
• While Gmail previews the images as embedded thumbnails whereas Outlook provides an integrated photo viewer.

Export Emails from Gmail to Outlook using Manual Procedure

The conversion can be easily accomplished by using the POP3 protocol. Users can import all the existing messages into PST format. After adding the Gmail account into Microsoft Outlook, the messages stored in the Gmail account can be deleted as there is one more copy of it in Outlook. The steps to add Google Apps mail to Outlook are described below:

• Launch Gmail and go to Settings.
• Then go to Account Forwarding tab and enable POP configuration.
• Now, save the settings and Run MS Outlook.
• Click on Settings icon in Outlook and press "More Mail Settings" option.
• Here, click on "Sending/Receiving an email from other accounts" option and select "Add an email account".
• Then, go to Gmail account and enter the Gmail email address and password to connect it to Hotmail and the conversion process will be completed.
• Click on the Advanced option in the current window and enter the full address. Now, set the incoming mail server to pop.gmail.com with 995 as the default port.

An Expert Tool to Migrate Google Apps Mail to Outlook

The manual techniques are effective when there is a small amount of data. It becomes really difficult as the size of the data increases in MBOX file. Also, the users have to monitor the whole operation so as to avoid corruption issues or any other problem with the background mechanism. The MBOX to PST Converter is an efficient solution to export Google mail to Outlook file format without any data loss. The tool provides various features which are enlisted below:

1. Select single & multiple MBOX files for batch conversion
2. Provides option to filter out emails using search option
3. Facility to exclude duplicate emails while migration
4. Offers preview in 9 viewing options
5. Convert multiple email formats into 7 file formats

End Note

The users are provided with various procedures to export Google Mail to Outlook. But its the duty of the users to choose the best method among them by showcasing some skills. It will be an easy task for them if they choose a professional tool which could complete the process to transfer emails from Gmail to Outlook within countable minutes by maintaining its data quality. It is always a wise decision to go for a third party utility while handling confidential or personal data.

I am Software Engineer by Profession and Tech Blogger by passion. I love to write about technologies and solve user query on different forums.