What to do on Misplacing Your Real Estate Documents

Property documents are very essential to prove your possession over real estate, especially when it is a piece of land. Therefore, it is very necessary for you to be enormously careful when managing your important credentials. However, in an unfortunate case when you lose your original property papers, a need for duplicates arises and getting them duly attested is equally important. Following are a few things that can be considered on losing important real estate papers.

File an FIR

The prime consideration after losing your land documents must be recording the loss of the same. The owner of the asset must file a First Information Report (FIR) with his or her neighboring police station. It is viable to keep a copy of filed FIR with yourself and it serves as evidence that you have lost your original credentials. In case the police personnel are unable to find your documents, make sure to get a certificate from them stating the failure of police to track the papers in spite of their efforts.

Advertise in newspapers

You would have to advertise in the newspapers, both regional and national, informing about the misplacement of your papers and the suspected place where you might have lost them. In case you do not get back your credentials within fifteen days of your advertisement, you would have to proceed with the process of applying for duplicates.

Apply for share certificate

In case your real estate is part of a complex or housing society, it is viable to apply for a share certificate. For that, you are expected to represent your FIR to the Resident Welfare Association (RWA) at the time of society meeting. In case of approval of your application by the society, you would be handed over with a share certificate. Obtaining a No Objection Certificate (NOC) is also beneficial in case you are willing to sell your land in future.

Register the undertaking

It is very important that you value the legal aspect as well on misplacing your land credentials. Prepare an undertaking, stating detailed information regarding all the lost documents. Following this, submit it to the notary after attaching with it the copies of newspaper advertisements and FIR. Once the notary is sure of everything being in order, he will attest your undertaking and register it.

Apply for duplicate sale deed

Duplicate sale deed can be of immense significance after losing the original papers. For you to get the duplicate sale deed, paying a fee of a specific amount is necessary at first place. Once you have paid the fee, you can collect the duplicate deed from sub-registrar’s office, where the documents of your land were registered. In case of owning an unregistered asset, duplicates can be obtained from the office of the builder from whom you purchased the real estate.

Your property is your valuable asset so make sure you take all that is necessary to prove your ownership over it, even in case of misplacing the vital credentials associated with it.

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