Work Smarter: Time Management Tips for Recruiters

Ann is a professional hirer that regularly experience difficulties managing time to perform her duties as part of a recruitment agency in Houston. As an executive recruiter she is in charge of hiring the ideal skill set, tracking candidates by sending out emails and filtering through applications She regularly ends up taking her work home after working past the normal business hours. Her regular sleepless nights that lasted for months made her realize that a time management skill is required.If you are also in search of an effective time management technique for yourself and your team at your HR recruitment agency like Ann, then you are in the perfect place to discover valuable time management procedures that will enable you to free up a few hours and how they can be maximized.

1. Have a task list.You will require a lot of on-the-hour information as a recruiter. It is therefore vital that every new assignment you receive is written down. Most hirers make the mistake of believing they will always remember everything needed. This is absolutely not true. Recent Nature-Neuroscience research released a report that when you try remembering a particular thing, something else begins to fade from memory. But having a written task list will remove the overwhelming experience resulting from the enormous amount of tasks. You will possibly have a lot of information across many platforms as a hirer. Monitoring the location of every of this information can be time-consuming and tedious. You can select any of your preferred tool for managing time. You go try the analog method by using a physical pen and a writing material or opt for a digital method that involves the use of a note-taking app. Always ensure to provide additional details of each task to avoid looking for answers to an unknown number you wrote down.Evernote is the first choice for many hirers followed by Google Keep, Microsoft To-Do, Bear, Apple Notes, Simplenote, and Todoist.The perfect time management tool that is suitable for one recruiters might not be perfect for others. Choose the perfect tool that you can handle, convenient and has all the features you need.
2. Give priorities to more important tasks.Review your daily schedule at the end of the day and evaluate your priorities for the next day. Using the Eisenhower matrix is an efficient method of giving priority to tasks. This principle requires you to make a list of all your tasks and projects that must be executed. Ponder on these activities and shuffle accordingly into one of the four categories below.It comprises four quadrants that have four time management procedures. "The do-first sector" is the first quadrant with very important tasks that affect your life and career. They are tasks that are initially not visible to you but have to be rushed at the last minute. These tasks must be performed immediately or latest the following day. "The schedule sector" is the second quadrant that has less demanding but important tasks. "The delegate sector" is the third quadrant that involves demanding but less important tasks. Finally, "The eliminate sector" is the fourth quadrant that can assist in resolving and clearing out tasks that shouldn’t be performed at all as these tasks are less important and optional.
3. Implement the use of AI technology for recruiting Human resource consultants all over the world are getting used to the rising AI technology that has helped manage time-demanding tasks. A research carried out by Jobvite demonstrated that 50% of recruiters have a positive feeling towards the recent trend in AI although 7% indicated that the hiring process would be negatively affected by the recent AI trend. From sourcing for candidates, filtering through resumes and bringing in employees. AI software will enable you to direct valuable time on vital tasks and less on unnecessary activities. A multipurpose project and time management app that you can check out our Trello, Basecamp, and Asana. If you would love to track the time you spend on websites and apps, check out tools like Toggl, RescueTime, and TrackingTime.AI is the best solution for discovering qualified candidates since sourcing for qualified candidates is part of the demanding task for a hirer.AI tools such as Ideal and Arya can directly channel a pool of talented candidates into your search. They will deal with the time demanding activities and allow you to concentrate on more important activities.
4. Be careful of possible distracting elements.A popular and dangerous distracting element for many human resource professionals is their phone. Social media is another distraction. From sending Facebook messages, generating Instagram post likes, and checking job listings on LinkedIn. Social media can waste valuable time even though it is important for social hiring. Hirers can easily lose concentration and track of time by posting, reading and sharing social media posts all day. You will require a technique that will help you avoid distractions to achieve your daily schedule. A technique is to set a 15-minute timer and activate the Do Not Disturb Mode. You can also keep your phone faced down and far away from reach. This will help you pay full attention to critical tasks. Check your phone at a 15-minute interval and use for a minute before you begin the cycle all over again.However, if you cannot do without the social media in your hiring process, it is recommended that you employ the use of a dashboard that can organize your streams such as HootSuite, Sprout Social and Meet Edgar.

Final Thoughts.1. You can follow these guidelines if you are in search of efficient time management tips that can help.manage time effectively.2. Have a task list to prevent the overwhelming experience resulting from the massive amount of tasks that must be carried out every day.3. Review your schedule at the end of the day and give priority to very important activities.Implement the use of AI tools so as to spend more time on important activities and less on unnecessary tasks. 4. Eliminate every element of distraction to get highly productive.5. Carry out these time management techniques and put an end to wasting precious money and time.6. Send us your comments below on other time management techniques you have tried out

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RecruitGyan provides recruitment consulting, business staffing and interview preparation services based in Houston. We have worked with Fortune 50 companies and Startups to fill technically challenging roles.