How to import Outlook 2010 PST data in Outlook 2016/2019?

Maximum of the experts today have Microsoft Outlook as their center of the workflow. As you know MS Outlook stores emails, contacts, appointments, tasks, notes, journals, etc. in two locations – In PST(personal storage table) file format on your hard disk or in a mailbox located on the server (when you are using Outlook with Microsoft Exchange Server). It is important for a user to have a periodical backup of PST data in case of a PST file corruption or to move to a different version of Outlook. In overall, the user needs a PST backup file in cases such as:

• When the user wants to move emails from one email account to another email account.
• PST file is corrupted and emails are inaccessible.
• If you are trying to migrate from Outlook in one PC to another PC having Outlook on it (may or may not have different versions).

By utilizing the backup of PST data, the user can transfer entire or selective PST data to another version of Outlook (say 2016 or 2019) considerably comfortably. The migration process of PST data can be implemented in two stages. Both the stages are to be understood sequentially. To add or import a PST file, you must have a backup of.pst file from your previous Outlook version. For doing this, you can use old as well as recently backed up.pst file. You can export the entire PST data or can export a selected folder to a new.pst file.

Look at the process below to migrate Outlook 2010 PST data to Outlook 2016 or 2019.

Step 1: Create a Backup/Export Outlook 2010 PST data to Outlook PST file

To export mailbox data to an Outlook.pst file, follow the steps mentioned below:

• • On the uppermost ribbon of Microsoft Outlook, go to the File Tab. Click Options->Advanced->Export.
  • In Import and Export, choose Export to a file. Click the Next button.
  • Now in the next Export to a file wizard, select Outlook Data File and again click Next.
  • Choose the email account name you want to export. To export the entire PST data, choose the checkbox Include Subfolders. Click Next to continue.
  • If you want to export a single folder then select that particular folder. In this case, you have to clear the Include subfolders checkbox. Click Next.

Important Note: You are not allowed to choose more than one folder to export. To add an extra folder, you have to perform the entire procedure repeatedly, i.e., a single folder or whole mailbox can be exported at a time.

• • Here, only the Inbox folder is selected to export to a.pst file or to have a backup of inbox items.
  • Although one more choice is possible to apply Filter to choose particular items from the folder. With the help of excellent filters, you can select important emails from your folder.
  • Now in Export MS Outlook Data File wizard, Browse and choose the essential location to export your file. You can select the needed option. Click Finish to continue.
  • After doing this, you will see a dialogue box is being popped up asking for the password (if you have set a password for PST file or when you are creating a new.pst file). Insert password and click OK. The PST file will get stored to the decided location. Select checkbox. Your password is saved for future use.

Step 2: Easily Import and Add PST file data to Outlook 2016 or 2019

Import Outlook 2010.pst file into Outlook 2016/2019 using the mentioned steps:

• • • Open MS Outlook 2016 application on your desktop.
    • In the File Tab. Click Open & Export->Import/Export wizard.
    • Open Import and Export box, choose Import from another program or file. Hit Next.
    • Select file type as an Outlook data file Click Next.
    • Now use the Browse option to search the location of the.pst file to be imported. Click on the required option and click Next.
    • Choose a particular folder or select include all subfolders. Apply Filter if selecting a single folder. Click Finish to complete the process.
  • Conclusion

    Utilizing Export/Import wizard of MS Outlook to migrate the PST data is helpful but not completely successful. The drawbacks include time-consumption and less effectiveness. A slight mistake in the procedure may lead to the corruption of the file. Hand-operated and free methods seem quite beguiling, but a small mistake might risk your data. So you can use an alternate method to add PST file to Outlook 2010 PST Data to Outlook 2016/2019.

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