Top FAQs Related To Experience Letter Answered!

Be it existing or exiting employees, every individual should be treated fairly and equally as they put in a lot of time and effort for the success of a company. Now, the onboarding process is usually completed with utmost dedication and attention by employers. On the contrary, when an employee leaves the company, not many employers show the same enthusiasm. Truth be told, such an attitude can even impact the retention rate of the company. Obviously, why would any person work in a firm that is not professional?

All that said, it is the duty of the company to set a good impression in front of the leaving employees. So, one of the most important things is completing their documentation on time. Accept their resignation letter, send their relieving letter, and finally, give them their experience certificate without any delay. Out of all, experience letter is a must as it cements the hope for their fruitful career.

In this blog, we will talk about the experience letter. We have answered some common questions related to it.

Take a look!

Let’s begin with the definition of experience letter!

In simpler terms, an experience letter is a written document given to an individual when he/she leaves the organization. The letter states the complete experience and skills acquired by an employee when he/she was a part of the firm. Talking about the employees, an experience letter acts as a written proof for them to show their work experience.

The experience letter format is supposed to be short and to the point. Some important details that should be included in the letter are:

The name of the employee

The date of joining

The date of leaving

HR professionals can include more details as well including any achievements of the employee during the course of employment.

Also, it is the duty of an HR to draft the letter on the letterhead of the firm and get it signed by the higher authorities.

Difference between experience letters and relieving letters

Most people think that experience letters and relieving letters are the same but it is not so. There is a minute difference between both the documents.

A relieving letter is issued when an employee leaves the company. In this letter, the HR department accepts the resignation of the employee and confirms his or her final date.

On the other hand, the experience letter only states the total experience an employee holds and his or her service period from starting to end.

Details drafted in the experience letter?

Now, finding an experience letter format is not a task today. In just a few clicks, the internet shows a host of free templates. But that doesn’t mean HRs should not have a clear understanding of experience letters!

Here are four points to keep in mind while drafting an experience letter format:

Accuracy

Be it dates, names, or spelling, HR professionals should ensure the accuracy of the letter. Although an error won’t cost a considerable amount of money, it can surely affect the image of the company. So, proofreading is necessary before sending the letter to the employee.

Include Positivity

As mentioned earlier, an experience letter is a vital document for employees. Considering the same, HRs can use adjectives describing the talent, skills, and strengths of the employee that will help him/her in the future.

Reason for leaving

HR managers should also state clearly that the employee has not been fired or laid off. Including such negative details will not do any good to your employees.

Letterhead

An experience letter that is not created on the company’s letterhead will have no value. Hence, make sure you use letterhead to draft experience letters.

That’s all!

We hope you got all your answers related to the experience letter format.

Now that you have enough knowledge about experience letters, write more confidently the next time you will have to send one!

I’m Amit Kumar, and successfully working professional in Digital Marketing field. I have been working in this industry from past 8 Years found it so useful for everybody in today’s scenario. I am a blogger too and well known to predict market trends.