Managed Print Services – A Complete Solution For Cost-Effectiveness

Upon hiring managed print services from a reputed company, you will be provided with solutions for increasing efficiency and driving costs down within the print environment. A managed print solution takes care of the following:

• Hardware
• Software
• Parts
• Labour
• Toner/Inkjet Cartridges
• Consultative Services

There are a number of reasons for using managed print solution by a company. They are:

• Reducing the number of devices.
• Increasing the employee to device ratio
• Replacing outdated printing technologies
• Improving the quality of output
• Offering savings to the company

However, a company providing managed print services has to prepare and plan efficiently to give maximum benefits to their customers. The first step in this process is observation and analysing the printing requirements of the particular company. After the analysis is being done, the next step is to make a sound plan and propose to the client. The third step in this is deployment and transition succeeded by management and innovation.

Observation and analysis is the most critical step of the process. There are three layers to the analysis step. First, the analysts work with the client to define the project’s scope. The analysts will require gathering data for the analysis though. The analysts will have to run a discovery process for identifying possible areas or opportunities from where data can be collected. The analysts will prepare an asset list including, makes, model and serial number of all printing devices, monthly usage, obsolete technology, under or over utilised printers, low productivity devices, printers with high operational costs, mismatched printers, waste, redundancy, unnecessary purchases, areas to reduce cost and improve productivity. This comprehensive list will help analyse the print environment within the client’s organisation and prepare a robust plan based on the information.

During the planning phase, a mutual approval of master schedule and comprehensive policy is critical. This explains the recommendation for replacing the outdated printer solutions with new and advanced ones. They will also verify that all the devices are correctly installed, followed by testing and approval. The point of escalation during emergencies is also identified. There must be a single point of accountability for ongoing improvements. Identifying and resolving issues before it gets highlighted is also the job of managed print service provider.

There are some companies that specialise in a wide range of printing services including digital printer on rent, printer cartridge supply, printer supply and other hardware and software related to printing devices. You must contact a PAN India cartridge supplier for your printing needs.

Hi, my name is Ricky and I am a software developer by profession. I also love to write about the latest developments in IT & Electronics in my free time. I am also an active blogger.