Choosing the best storage options for your company

As the company's budget has been slashed further for greater profits, major strategists are blending innovation to their IT budgets, but security and cost remain the major decisive factors. No doubt, there are many other mega-forces also that play a major role in shaping the objectivity of data services. Implanted underneath all the mega-forces are security, privacy, and trust as customers these days are very sensitive towards privacy and security issues.

In addition, there are various upcoming trends that are refueling the growing hunger for storage and security:

for different regulation and other related legal issues, many small businesses are now archiving e-mail messages dating back five or more years.

The pervasiveness of viruses and spyware requires ever-more vigilant backups--which requires ever-more storage capacity.

In this era of vigorous upgrades, each new version of a software application or operating system demands more hard-drive real estate than its predecessor.

Storing information and managing its storage is critical to a company's behind-the-scenes success. Fortunately, there are many options available to small businesses for both the actual storage and the location of that storage. Often, the best solution is a combination of different storage options. So how do you decide what's best for you? First, you'll want to consider your storage needs in terms of both capacity and physical location. Then you should look at the storage options that best fit those needs. Lastly, you need to develop a plan for implementing your chosen storage solutions.

The first Step: What are Your Storage Needs?

Small businesses should first assess the storage needs associated with their applications, their data, and how and where they need to access that data. These questions will help you get started:

Which applications generate the largest amount of files?

Which applications run on which servers?

How old is the data?

How much of it is duplicate or stale?

How much is not business related?

How quickly do you need to be able to access that data?

From what locations do you need to access which data?

Once the companies have accessed their storage needs, it will become easier to shortlist the probable means.

Step 2: Evaluate your storage options

Flash memory thumb drives.

One of the best alternative often adopted by mobile professionals because they consume little power, are small enough to fit on a key chain and have no moving parts. Hey can easily be connected to laptop's USB port to back up files on the road. Some USB thumb drives even provide encryption to protect your files should the drive get lost or stolen.

External hard drives.

Another popular way and a lot inexpensive way to add more storage is to connect an external hard disk drive to your computer. External hard drives directly connected to PCs have several disadvantages, however. Any files stored on the drive but not elsewhere need to be backed up.

Online storage.

One of the ways which is growing in prominence and popularity is Online Storage. Services that provide remote storage and backup over the internet offer businesses a number of compelling benefits. By backing up your most important files to a secure, remote server, you're protecting the data stored at your place of business. Such services also make it relatively easier to share heavy and bulky files with clients, partners and others by providing them with password-protected access to your online storage service, thereby eliminating the need to e-mail those large files.

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